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wiki, an intranet site, a web-based document management space and more.
Windows SharePoint Server (WSS v3) provides a shared workplace
community for project management, knowledge management, whatever you
need.
SharePoint sites provide places to capture and share ideas,
information, communication, and documents. The sites facilitate team
participation in discussions, shared document collaboration, and
surveys. Site content is accessible from both a Web browser and through
clients that support Web Services. The document collaboration features
allow for easy check in, check out, and document version control.
SharePoint site managers can customize the content and layout of sites
to ensure that site members can access and work with important and
relevant information. Members' participation can also be monitored and
moderated when necessary. Security and task responsibilities are both
flexible and easily accessible.
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- One of the most difficult obstacles encountered in the business world
is knowing when information changes. SharePoint can help with this
problem by enabling you to subscribe to the alert feature which will
let you know whenever there are changes made to documents, calendar and
other part of the site. |
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- Create lists to assign tasks to team members.
You can specify priority and due date, and indicate its status and
progress. Users can view their individual tasks or view all team
members. |
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- Keep everyone informed 24x7. Use an announcements list to post news,
status, and other short bits of information you want to share with team
members. With the SharePoint Announcement feature you can immediately
send updates and information to everybody involved with a certain
project within SharePoint. You can set an expiration date for an
announcement. |
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- Windows SharePoint Services 3.0 allows list managers to assign an
email address to some of the out-of-the-box lists. Moreover, you can
choose to send an email to discussion boards, calendars, announcements
and SharePoint contacts. This way everybody can easily stay up-to-date
and react accordingly if needed. |
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- provide a forum for conversing about topics
that interest your team. For example, you could create a discussion
board for team members to propose and discuss team activities. Each
discussion board appears on a page that includes buttons for starting
new discussions, sorting and filtering discussions, switching to a
different view of the discussion board, and changing the design of the
discussion board. |
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- Managing projects is an important job. It involves detailed planning,
timely execution of tasks, and team collaboration. Whatever the length
or complexity of your project, sharing plans in a format that others
can view, contribute to, and count on can save you a lot of trouble.
The calendar feature in SharePoint is a great tool to keep track of
everything while allowing multiple users to access it from anywhere. |
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- A Meeting Workspace site is a Web site for centralizing all the
information and materials for one or more meetings. Before the meeting,
use a workspace site to publish the agenda, attendees list, and
documents you plan to discuss. During or after the meeting, use the
workspace site to publish the meeting results and track tasks. Use
meeting requests to invite people to the meeting. In the meeting
request, include a hyperlink that goes to the workspace site where
invitees can learn the details and see the materials. |
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- A Meeting Workspace site is a Web site for
centralizing all the information and materials for one or more
meetings. Before the meeting, use a workspace site to publish the
agenda, attendees list, and documents you plan to discuss. During or
after the meeting, use the workspace site to publish the meeting
results and track tasks. Use meeting requests to invite people to the
meeting. In the meeting request, include a hyperlink that goes to the
workspace site where invitees can learn the details and see the
materials. |
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- The Contacts feature to communicate with the people with whom you
work. You can enter names and contact information (such as telephone
number, e-mail address, and street address) so that everyone on your
team can use this information. You can copy contact information from
your address book to a contacts list (requires a Windows SharePoint
Services-compatible address book program, such as Microsoft Office
Outlook® 2003, and Microsoft Internet Explorer 4.0 or later), and you
can copy or link contacts from a contacts list to your address book. |
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- Picture libraries provide a simple way to
share and organize digital pictures. For example, an organization could
create a picture library for marketing graphics — providing a single
location for team members to view, share, edit, and download corporate
logos or other marketing material. |
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- Your team can take collaboration to a new
level with Windows SharePoint with file and document sharing
capabilities. Team members can easily create collaborative workspace
sites to share and manage their team information. Threaded discussions,
surveys, shared calendars, task lists and other collaboration features
help keep you and your teammates connected and productive. |
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- Use blogs as a way to publish a type of journal. Blog owner can
create posts on which other users can comment. Each post is a separate
content page and can also be used as a one-way communication tool for
keeping project stakeholders and/or team members informed. |
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- Easily Update and Take Your Documents on
the Road: Fine-Tune Document Access with Folder-Level and Item-Level
Permissions and make everybody know about it on your team. Take your
documents with you by synchronizing your document libraries to
Microsoft Office Outlook®. Click Connect to Outlook on the Actions menu
to create a new folder within Outlook that contains copies of the
documents in the library. Then, when you reconnect to Windows
SharePoint Services, synchronize your changes to keep the rest of the
team up to date. |
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- Really Simple Syndication (RSS) is a standard
way to make emerging content available to everybody involved with the
SharePoint site. Once a reader subscribes to an RSS feed he can use an
RSS aggregator running on his desktop to check for new or modified
content as often as he chooses. |
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- Track Project Status at a Glance
by Adding a Gantt Chart View: Use the new Gantt chart view to track
your project tasks. Adding this view to your project’s team site
enables your coworkers to see at a glance if everything is on track.
From the Settings menu, click Create View, and then select Gantt View
to create a Gantt chart view of any task list. |
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- Surveys provide a way of polling team members. You can configure a
survey so that team members can respond once or multiple times. You can
optionally display results in a graphical view. |
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- Windows SharePoint Services 3.0 features an
issues tracking list which allows users to track, assign, and report on
issue status. Often an organization deploying new systems will use an
issue tracking list to monitor and report on software bugs or problems.
This list can be easily customized into a new application tracking just
about any issue your organization deals with. |
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